College Level Instructions

The academic year is from June to March and is divided into two semesters. Semester system is followed for all Degree Courses and also for Post-Graduate Courses.


All candidates seeking admission must acquaint themselves with the rules and regulations of the college and will be bound by them, if admitted.

At the time of admission, candidates must produce transfer and conduct certificates in original from the school or college they last attended along with the qualifying certificate and mark list.

Candidates from other Universities should produce Migration certificate along with an Eligibility certificate from the University of Kerala.

Students who belong to Orthodox community should produce a Community Certificate from their parish priest.

Those who seek fee concession must produce Income and Community certificates from the Village Officer.

Candidates selected for admission will be required to appear along with their guardian for an interview with the Principal. The selection is provisional and is subjected to confirmation only after the interview and scrutiny of certificates.

Candidates will have to pay the first instalment of tuition fees, special fees, caution deposit and such other fees, prescribed by the University before they are allowed to attend classes.

Any candidate found to have obtained admission by false representation shall be removed from the roll.

A student applying for Transfer Certificate will not be given the certificate unless he/she pays all fees or other dues or such portion thereof as per rules in force.

A notice of 24 hours is necessary for the issue of a Transfer Certificate, Conduct Certificate or any other Certificates.

If any document is desired to be sent by post from the college office, a self-addressed envelope with sufficient postage stamps should accompany the application.

Every student of the college will be issued a Photo Identity Card on enrolment. The student is bound to wear the card while being in the campus.

Certificates submitted by the students at the time of admission will be returned only on completion of the course of study. Certificates and mark sheets should be claimed at least within three months after the completion of the course of study. The college office will not be responsible for the loss or damage of certificates and mark sheets left unclaimed after the above mentioned period.


Attendance will be taken at the beginning of each period. Late-comers shall not enter the class room without the permission of the concerned teacher.

Impersonation at roll call will be considered as a serious offence.

Absence in one period will be treated as absence for half a day.

Those who abstain from examinations and test papers conducted by the college will be seriously dealt with.

The certificate of attendance and progress, required for promotion and for admission to the university exmination, will not be granted unless:

The student has at least 75% attendance for the course.

The student has completed the course of instruction to the satisfaction of the authorities of the college.

His/Her progress in studies and conduct has been satisfactory.

Continuous absence for 15 days without prior sanction will result in the removal of student from the college roll.


A student requiring leave for a day/days must apply for the same to the concerned class teacher.

Application for leave of absence should be in the model given below.

In the case of absence exceeding five consecutive working days, a medical certificate must be furnished along with the application for leave.

If a student remains absent without leave for more than seven days he/ she is liable to be removed from the roll.

                    Application of leave as pdf


Students are expected to be aware of the rules & regulations of the college and abide by them. Ignorance of rules is not an excuse.

They must conduct themselves with decency and decorum. Any instance of indecent behaviour on the part of boy-students towards girl-students will be strictly dealt with. Cases of ragging are evidently criminal and hence liable to severe disciplinary action.

Any action that may disturb the smooth working of the classes must be avoided. Students are strictly forbidden from loitering along the corridors during class hours.

Students are expected to keep the college building and premises neat and tidy. Pasting posters or notices, making marks on the walls or furniture are strictly prohibited and shall be liable to punishment. Any damage done to college property will have to be made good, along with appropriate fine

Students are forbidden to attend or organize any meeting in the college or to collect money without the permission of the Principal.

All students are expected to behave themselves in such a way as to maintain the credit and reputation of the college as well as their own.

The use of tobacco in any form, intoxicating drinks, drugs and sweets is forbidden to all in the campus.

Possession of lethal weapons inside the college campus will be considered as a serious offence, leading to dismissal from the college.

Any student suspended from the college shall not enter the college premises during the period of suspension.

No notice of any kind should be circulated among students without the written permission of the Principal or Students’ Affairs Committee Convenor.

Students are not allowed to bring outsiders to participate in any demonstrations or functions in the campus without prior permission.

Political activism is strictly banned in the campus vide Judgement of the Hon’ble High Court of Kerala in the OP No. WA No. 535 of 2003 dt. 26.5.2003. Students are forbidden to organise or attend meetings other than official ones. Students resorting to strikes are strictly prohibited from entering the campus.

Students are prohibited from using mobile phones inside the campus. ( G.O.RT/No. 346/05/H.Edn. dt. 01.03.2005)

Student celebrations of festivals within the campus and hostels are regulated (Order No. 26483/G1/15/H.Edn. dt. 12.10.2015)


The Governing Body of St. Stephen’s College, Pathanapuram held on 08-05- 2016 analysed the functioning of the college for the last two years and arrived at the following observations and decisions regarding students’ political activities inside the Campus:

St Stephen’s College, Pathanapuram, Kollam is a minority educational institution owned by the Society of the Order of Sacred Transfiguration, Mount Tabor, Pathanapuram. The College is situated in a very remote village, Maloor in PathanapuramTaluk. The students who study in this college belong to very poor families. Many of them belong to socially backward castes and groups.

In March 2013, the college witnessed a series of clashes between different student unions which were supported by their parent political parties. Under such circumstances, the Management of the college was forced to approach the Court and on 04.03.2013, the Hon’ble High court of Kerala issued an interim Order vide No. WP(C) 5522/2013(M) directing the Sub- Inspector of Police, Pathanapuram to afford police protection for the smooth conduct of the college. This interim order was extended three times and the final verdict was on 25.11.2015.

The college had several issues of indiscipline and misconduct during this period of time. The already constituted College Council dealt with every issue and such cases were referred to the Enquiry Committee constituted by the College Council. The Enquiry Committee enquired into such instances and disciplinary actions were taken by the Council based on the enquiry reports. With regard to all these cases, the issues were promptly reported to the Sub-Inspector, Circle Inspector and the Deputy Superintendent of Police.

During the last two academic years the college witnessed quite a few incidents, which disturbed classes and smooth functioning of the college.The management of the college noticed that such types of activities are against the smooth running of the college. The Parents Teachers Association of the college met on 24.02.2015 also recommended total ban of these types of political activities from the college. They also expressed anxiety over the safety of their children.

On the basis of above incidents and facts, the Governing body of the College held on 8-05- 2016 has decided to ban all political activities of students inside the campus to ensure smooth functioning of the college.

The Supreme Court in “University of Kerala Vs. Council of Principals” case reported in 2006 (8) SCC 304, has laid down several guidelines for maintenance of discipline and law and order in the College campus. As per the said guidelines, any instance of acute lawlessness should be reported to the police authorities at the earliest for initiating prompt action.




The college functions under the full day system with two sessions, morning session of three periods and afternoon session of two periods with a noon interval in between the two sessions. In the morning, classes begin with a prayer song. When the bell for the prayer rings, all students shall stand up in their place in a prayerful attitude.

The class time is from 9.45 a.m. to 3.30 p.m. with a lunch break from 12.45 p.m. to 1.30 p.m.


There will be two end semesters examinations in an academic year in addition to regular internal examinations and assignments.

The marks of the examinations are taken into account for internal assessment.

A progress report will be sent to the guardian after each of the internal examinations.

Guardians are requested to meet the class teacher on receipt of the report.

Absence from examinations and test papers shall render the student concerned liable to serious punishments.


The students are allowed to submit their complaints to the Principal in person.

Complaints on behalf of the class may be submitted by the class representative.

After a personal enquiry, the Principal would take a decision on the complaint which is binding on all concerned.

However, in cases where a detailed enquiry is required, it is referred to the Students’ Affairs Committee.


The committee consists of seven senior members of the teaching staff from various departments.

This committee is constituted to maintain discipline both in the class room and in the campus.


. The committee will look into the grievances of students.

Any problem relating to students should be brought to the notice of the Students’ Affairs Committee through the class representatives.

All students shall co-operate with the committee in its functioning.


The committee consists of three senior members of the teaching staff nominated by the staff council and one of them is a lady. One of the committee members is appointed as the convenor of the committee.

Any serious misbehaviour by any student reported by the members of the staff or other students which require detailed enquiry may be referred to the College Council by the Principal.

If the College Council, after preliminary enquiry, feels that a detailed enquiry is required, the case will be referred to the Enquiry Committee.

The committee has the power to summon any student or staff and collect evidence from them.

After proper enquiry the committee will make necessary recommendations to the Principal.

The College Council is the final authority to decide upon the nature of punishment.


Fees are to be paid in eight equal instalments. Special fees shall be collected along with the first instalment.

The first instalment of tuition fee and special fees from students of senior classes shall be collected within a period of seven consecutive working days beginning from the date of opening of the college.

If any student fails to pay the fees on due date he/she shall be liable to pay a fine of Rs. 5/- along with fees on or before the 10th day after the due date. If the 10th day happens to be a holiday, the next working day will be counted as the 10th day.

If the fee with the fine of Rs. 5/- is not paid on or before the last day fixed for it, an additional fine of Rs. 10/- will have to be paid. If the same is not paid before the last opportunity, the name of the student will be removed from the rolls of the college with effect from the date following the expiry

of that period and the student will not get the benefit of attendance. If the student is to be re-admitted he/she has to apply for the special permission from the Principal and also remit all the dues. The rep admitted students will get the benefit of attendance only from the date of re-admission.

The last opportunity for the payment of an instalment of fee will be the last day previous to the due date of the succeeding instalment. But in the case of the due for February, the last opportunity is fixed on 5th of March. If March 5th happens to be a holiday, then the last working day previous to such date will be considered as the last opportunity.

Fees will be collected at the college office counter from 10 a.m. to 2 p.m. on all working days.

Students from other universities must pay a recognition fee of Rs.300/-

Students are advised to keep all fee receipts for future reference and for getting refund of caution deposit.


Students eligible for fee concession should submit their application to the Principal in the prescribed form within 15 days of their admission.

Applicants belonging to SC, ST, Kudumbi or OBC and Christian converts, should produce caste and income certificates from the Tahsildar concerned. Such certificates should be produced at the beginning of every subsequent academic year, if the concession is to be renewed.

Concession will also be available to other students as per the provisions of the Kumara Pillai Commission Report.


Every Student on admission to a course of study shall pay the prescribed caution deposit along with the first instalment of the fees.

The caution deposit will be refunded on completion of the course of study after adjusting dues, if any. However, the caution deposit will be refunded before the completion of the course of study, in case the student leaves the college with Transfer Certificate.

It shall be the responsibility of the student to claim the refund in the prescribed form on the date notified on the notice board

The receipt issued for the remittance of caution deposit should be produced along with the application for refund. Failure to produce the original receipt will result in forfeiture of the claim for refund.

Claim for refund of caution deposit should be made before the re5 opening of the college after the completion of the course failing which the class number of students who did not claim the refund will be published in the college notice board. Amounts unclaimed after two months (April 1 to May 31) from the date of such publication will be forfeited.


A student, past or present applying for certificates of transfer, age, character, marks, sports, NCC, shall do so in the prescribed form to the Principal stating the year of study, Admission No., Class last attended and Home Address.

Ordinarily a notice of 24 hours is necessary for the issue of certificates.

Transfer Certificate will be issued only after payment of all dues to the college.

No certificate will be sent by post unless the transmission charges are paid in advance.



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